CREATING NONSTOCKS
A “NONSTOCK” is NOT a product your “company” doesn’t stock, it is a item NOT IN THE COMPANY’S PRODUCT FILE.
BEDORE YOU CREATE THE “NONSTOCK” , YOU MUST TRY TO FIND THE ITEM FIRST !
STEPS TO CREATE NONSTOCK
- START ORDER
- ENTER QTY NEEDED FOR ORDER
- IN PRODUCT DESCRIPTION FIELD, ENTER THE PRODUCT YOUR ARE LOOKING FOR, IN THIS EXAMPLE , WE ARE LOOKING FOR A MCG 789 TEST PRODUCT
- THE FIRST SEARCH WILL BRING UP THE “PRODUCT PRIMARY INDEX”
EXAMPLE:
- YOU WILL NEED TO ARROW DOWN OR PAGE DOWN TO SEE IF THE ITEM EXISTS, IN THE EXAMPLE, THERE ARE TWO PAGES TO LOOK AT TO SEE IF THE ITEM IS “PRIMARY”
- IN THE BELOW EXAMPLE, YOU WILL SEE THAT SEARCHING ENDED AT PAGE “2”, AND YET, THE ITEM WE ARE LOOKING FOR IS NOT THERE, SO NOW WE HAVE TO SEE IF THE ITEM IS IN A “CATALOG INDEX”, TO DO THIS, PRESS “F10”
EXAMPLE:
BEFORE F10 IS “HIT”
AFTER F10 IS HIT, SO YOU CAN NOW SEE THAT THE MCG 789 TEST PRODUCT EXISTS IN THE PRODUCT FILE , SO NONSTOCK DOESN’T NEED TO BE CREATED!
NOTE: THE VALUES YOU SEE TO THE RIGHT OF THE ITEM IS NOT WHAT IS “ONHAND”, IT IS WHAT IS AVAILABLE TO SELL AT THE SHIPPING BRANCH OF YOUR ORDER!
THE “LETTERS” TO THE RIGHT OF THE “AVAIL” NUMBERS , IS THE STATUS OF THE ITEM
S= STOCK N=NONSTOCK D= DELETE R= REVIEW
NOTE: YOU CAN SELL AN ITEM THAT IS IN THE STATUS OF “D” OR “R”, AS LONG AS THERE IS A ONHAND, ONCE ONHAND GOES TO “0”, YOU MUST BE AUTHORIZED!
TO CREATE THE NONSTOCK, SINCE IT WAS NOT IN THE COMPANY’S PRODUCT FILE
ENTER QTY NEEDED FOR ORDER
IN PRODUCT DESCRIPTION FIELD,AFTER “SEARCHING FIRST”, DO A “ALT N”, THE FOLLOWING SCREEN WILL APPEAR
NOTICE, THE SYSTEM MAKES YOU “SEARCH AGAIN”. THE FIRST SEARCH WILL BRING UP “PRIMARY”
NOTE: ONCE YOU GET TO THE “END” OF SEARCH,YOU WILL SEE THE FOLOWING:
YOU SHOULD NOW CHECK “CATALOG”, AT THE END OF THE “CATALOG” SEARCH, THE FOLLOWING SHOWS:
SINCE ,IN THIS EXAMPLE, THE ITEM WE WERE LOOKING WAS NOT IN “P” OR “C”, SO ,AFTER ENTERING ON “New NonStock Item”, YOU ARE BROUGHT BACK TO THE “NONSTOCK” CREATION SCREEN
NOW IS WHEN “YOU” CREATE THE “NEW ITEM”.ONCE THE ITEM IS CREATED, IT IS NOW PART OF THE COMPANY’S PRODUCT FILE, AND WILL BE THERE “FOR EVER”. SO, WHEN CREATING THE ITEM, IT IS IMPORTANT IT IS CREATED THE FOLLOWING WAY BASED ON GPS’S SOP!
LINE 1 OF DESCRIPTION- SHOULD BE THE “VENDORS” PART NUMBER
LINE 2 OF DESCRIPTION- THE VENDOR’S DESCRIPTION OF THE ITEM(YOU 35 CHARACTERS TO GO ACROSS, THE IT STARTS TO “WORD WRAP”
EXAMPLE:
ONCE THE ABOVE IS ENTERED, THE SYSTEM NOW WANTS THE FOLLOWING INFO:
UPC#- IF YOU HAVE THAT INFO, ENTER IT IN, IF NOT, OK TO LEAVE BLANK
PRICE LINE – ENTER ITEMS “PROPER PRICE LINE” (REFER TO PRICE LINE MASTER DOC/SHOWROOM PRICE AND BUY LINE DOC)
BUY LINE- SAME AS ABOVE
NOTE: IF PRICE AND BUY LINE DO “NOT EXIST”, LEAVE PRICE AND BUY LINE AS “NONSTOCK” ALSO, IF YOU CLEAR OUT THE DFLT OF “NONSTOCK” AND THEN DO AN F10, IT WILL BRING ALL VALID LINES
EXMAPLE:
Per UOM- THE DEFAULT PRICING UOM FOR THIS PRODUCT
Per Qty- THE STANDARD QUANITY THAT CORRESPONDS TO THE SPECIFIED PRICING UNOT OF MEASURE
NOTE: IT MOST CASES IF WILL BE ea = 1
Price Base- THE COST OR PRICE TO WHICH A PRICING FORMULA IS APPLIED TO CALCULATE THE “SELL PRICE” (LIST IS THE DFLT)
Formula- THE CALCULATION USED TO DETERMINE THE PRICE BASE
EXAMPLE:
G/L Type- THE CATEGORY OF PRODUCTS UNDER WHICH THIS PRODUCT IS CLASSIFIED( IN THIS FIELD , DO AN F10 TO SEE “CHOICES”
EXAMPLE: AFTER DOING F10 IN G/L TYPE FIELD
Keyword- ADDITIONAL PRODUCT INFORMATION TO USE FOR
“PRODUCT SEARCHES”
Slct Code- USED FOR REPORTING PURPOSES, HERE DO AN F10 AND
CHOOSE PROPER ONE
EXAMPLE:
DFLT-LIST- ENTER LIST PRICE OF ITEM
DFLT-COST – ENTER COST OF THE ITEM
NOTE: THERE ARE TIMES A VENDOR MAY GIVE YOU A “LIST” PRICE,
BUT YOUR COST IS BASED UPON A MULTIPLIER. SINCE EVERY NUMERIC FIELD ON “ECLIPSE” IS A CALCULATOR. YOU CAN DO THE FOLLOWING, AS LONG AS THERE IS A LIST PRICE.
IN THE COST FIELD, ENTER LIST PRICE , THEN EITHER “*” OR “X”, FOLLOWED BY THE MULTIPLIER
EX: 75.00*.45 , THE FOLLOWING WILL HAPPEN
AT THIS POINT, YOU ARE DONE. EXIT OUT OF PROGRAM, AND THE “NEW” ITEM WILL THEN POPLUTE THE BODY OG THE ORDER.
AFTER CHANING VIEW TO FORMULA/UNIT PRICE
AFTER CHANGING TO UNIT PRICE/COGS VIEW
SO AS YOU CAN SEE, THE INFO YOU ENTERED INTO THE “NONSTOCK” CREATION SCREEN, NOW HAS POPLUALTED THE BODY OF THE ORDER WITH THAT INFO!
THIS ITEM IS NOW IN THE PRODUCT FILE AND WILL BE ABLE TO ACCESSED AGAIN, IF NEEDED!